SIRSTEVEHQ Mail lets you manage email account signatures not only from Webmail, but also centrally from the Control Panel.
Centralized signature management can be performed:
- at domain level from the Control Panel
- at email account level from the Control Panel
- at email account level from Webmail
Domain Signatures from the Control Panel
From the Control Panel, you can add a domain-level signature and apply it to all primary email accounts on that domain in a single operation.
The signature you set will be inserted automatically in SIRSTEVEHQ Mail Webmail, but not in configured clients.
You can compose a signature using plain text or HTML text, and even use variables to dynamically build the signature template for all users.
To add a domain-level signature, access the Control Panel:
- Domains > domain name with Professional or Enterprise plan > Settings > Webmail > Centralized email signature
Enter your company signature with plain text, the company logo, or paste the HTML of a previously created signature directly. You can add variables that will be automatically populated with the information entered in the domain profile and in each individual user's profile.
The variables you can use in the domain signature are:
| Variable | Description |
|---|---|
{{f_name}} |
First name |
{{l_name}} |
Last name |
{{company}} |
Company name |
{{email}} |
Email address |
{{role}} |
Role |
{{phone}} |
Company phone |
{{mobile}} |
Mobile |
{{email_secondary}} |
Secondary email |
{{country}} |
Country |
{{state}} |
State/Region |
{{city}} |
City |
{{zip}} |
ZIP/Postal code |
{{address}} |
Street address |
{{fax}} |
Fax |
{{organizational_unit}} |
Department |
By clicking , you can see the list of email accounts that are missing the corresponding field in their profile. You can update the domain profile from the domain settings and user profiles from the settings of each individual email account. After updating the profiles, you can proceed by reloading the signature with variables.
After entering the signature, you can:
- Enable or disable automatic application of the signature to all new email accounts
and choose whether to:
- Apply the signature only to all accounts that do not have one yet
- Apply the signature to all accounts on the domain
Email Account Signatures from the Control Panel
From the Control Panel, you can add, edit, or delete the signatures associated with a user's identities, both for their primary mailbox and their aliases.
The signature you set will be inserted automatically in SIRSTEVEHQ Mail Webmail, but not in configured clients.
By setting custom signatures for the different identities of the email account, they will be automatically added in SIRSTEVEHQ Mail Webmail at the bottom of all new messages.
For each signature, you will find the display name, the identity the signature is associated with, and the actions that can be performed for each signature.
| Icon | Action | Description |
|---|---|---|
| Bcc | Bcc | Lets you quickly understand whether the Add sender in Bcc setting is active on the signature. | |
| Edit | Edit the signature settings. | |
| Delete | Delete the signature. |
To add a signature, click New Signature, select the identity you want to associate it with, enter the display name and the signature body > Save. In the signature body, you can also add HTML code, such as the company logo or a link to a website.
Among the settings associated with a signature, you can enable/disable:
- Add sender in Bcc automatically, especially useful when managing email for mailboxes that have active forwards or in the case of Email Aliases or Domain Aliases.
- Do not add signature to replies
Email Account Signatures from Webmail
From SIRSTEVEHQ Mail Webmail, each user can independently manage their signatures by setting a custom signature for the different identities of their email account.
To manage a signature from Webmail, access Webmail:
- Settings > Signatures
For each signature, you will find the display name, the identity the signature is associated with, and the actions that can be performed for each signature.
| Icon | Action | Description |
|---|---|---|
| Default | Default | Lets you quickly understand whether the Set sender as default setting is active on the signature. |
| Bcc | Bcc | Lets you quickly understand whether the Add sender in Bcc setting is active on the signature. |
| Edit | Edit the signature settings. | |
| Delete | Delete the signature. |
To add a signature, click New Signature, select the identity you want to associate it with, enter the display name and the signature body > Save. In the signature body, you can also add HTML code, such as your company logo or a link to a website.
Among the settings associated with a signature, you can enable/disable:
- Set sender as default, if you have multiple identities;
- Add sender in Bcc automatically, especially useful when managing email for mailboxes that have active forwards or in the case of Email Aliases or Domain Aliases.
- Do not add signature to replies
